Construction · Austin, TX · Serving business owners nationwide

You know what every job should earn. We make sure your books can show what it actually did.

Construction companies win or lose money one project at a time, but most accounting setups report it all as one number. We set up your books to track each job, keep your taxes in step with how contracts are billed and paid, and stay with you year-round, so you can bid, borrow, and file with confidence.

Example budget billed cost to date

How we help construction companies

  • Job costing you can rely on. We set up your accounting system so labor, materials, equipment, and subs land on the right job, and you can see margin by project.
  • Taxes that match how you bill. We prepare your returns with progress billing, retainage, and long-term contracts handled correctly.
  • Clean subcontractor records. We make sure W-9s, 1099s, and worker classification are in order before the IRS asks.
  • A person who knows your jobs. You work with Eric directly, and he learns how your projects actually run, from bid to final draw.

Where contractor books usually go wrong, and what we do about it

What we seeCosts coded to overhead instead of jobs, so a project looks profitable until the work is done.
How we helpWe rebuild your job structure and cost codes, then show you margin on every active job.
What we seeBillings that run ahead of or behind the work, which throws off income and makes the bank uneasy.
How we helpWe set up a work-in-progress schedule that ties billings to percent complete, so your financials tell the true story.
What we seeRetainage tracked on a spreadsheet, or not at all.
How we helpWe record what’s held back on each contract, so it’s collected on time and reported in the right year.
What we seeSubcontractors paid without current W-9s, and 1099s scrambled together in January.
How we helpWe clean up vendor records and set a simple process for collecting forms before the first payment.
What we seeEquipment bought late in the year without anyone checking the tax effect first.
How we helpWe review large purchases with you before you buy, so the timing works in your favor.

Texas construction comes with tax rules that many bookkeepers miss.

Whether you collect sales tax from a customer or pay it yourself on materials depends on how the contract is written and whether the job is new construction or repair and remodeling. Get it wrong, and the cost comes out of your margin, sometimes years later during a Comptroller audit. We review how your contracts are structured and make sure your sales tax and franchise tax filings reflect them, so there are no surprises.

Your field tools and your accounting system should agree on every job.

Many contractors run estimates and schedules in one tool, payroll in another, and the books in QuickBooks or Sage. When those systems don’t share the same job and cost codes, someone ends up retyping data, and the reports drift apart. We connect them, so a timesheet in the field becomes job cost in the books without extra handling.

Behind on payroll taxes or holding an IRS letter? Start here.

Construction payroll is complicated, with crews that grow and shrink, multiple job sites, and workers who move between employee and contractor status. When something slips, the IRS tends to notice through payroll first. We help you sort out what’s owed, get current, and set up payroll so it stays that way.

How we get started with a construction company

  1. Talk it through.In a free, confidential consultation, tell us about your company, your typical jobs, and what’s frustrating you about the numbers.

  2. See how your jobs run.We can visit your office or a job site to understand how bids, change orders, and billing actually flow.

  3. Get the books and taxes right.We clean up job costs, set up the reports you need, and prepare your returns.

  4. Stay ahead all year.Regular check-ins keep job margins visible and catch tax decisions before year-end.

Austin

Central Texas keeps building, and the paperwork grows with it.

We’ve worked with Austin owners since 2005, and growth across Central Texas means more contractors juggling more jobs, more subs, and more cities. After your free consultation, we are glad to meet in person anywhere in the Greater Austin area. Contractors anywhere else in the country work with us by phone and video.

Questions construction company owners ask us

Usually, yes. We work with the most common software, including QuickBooks and Sage. We can set up job costing and will tell you honestly if your current system is holding you back.

Find out which jobs are really making you money.

The first conversation is free and confidential. Tell us how your company runs, and we’ll show you where clearer numbers and better tax planning could help.

Call or text (512) 996-5845
Austin, TX 30.27° N · 97.74° W Based in Austin, TX · Serving business owners nationwide · In-person meetings available across Greater Austin

This firm is not a CPA firm, and its services are not regulated by the Texas State Board of Public Accountancy.

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