Every company here came to us with numbers it couldn't trust or systems that got in the way. Here's what was going wrong, what we changed, and what happened next. Names and identifying details are left out to protect our clients' privacy.
A design and build company wasn't billing for the full value of its professional time, and too few design jobs were turning into construction projects. Workflows were loose, administrative work was duplicated, and slow invoicing and collections kept the company dependent on its line of credit.
A newly established university relied on a national consulting firm for payroll, accounts payable, accounting, software integrations and financial reporting. Costs kept rising and the processes were cumbersome. Vendor payments were slow, missed or duplicated, payroll errors were common, and late, unreliable reports frustrated the board.
We ran a four-week feasibility study that doubled as a review of existing processes and controls. Then we streamlined every accounting and finance workflow inside the software the university already had, making improvements on the spot. The accounting team went from four full-time positions to one, and the other three people moved to other departments.
A wholesale baby gifts and apparel company that had been in business for decades was running on outdated inventory accounting software hosted on a local server. Inventory values were unreliable, receivables and payables balances were wrong, and the financial reports couldn't be used. Costs were rising, production was taking longer, and profits were slipping.
After a feasibility study, we moved the company to new accounting software connected to a cloud-based inventory and supply chain system, along with other technology upgrades.
A swimming pool construction company had a chart of accounts so detailed that its reports were hard to read. Several closely held companies shared people and resources, and money moved between them regularly. The company also relied on an outside CPA firm to close each month and year, which held up its financial reports.
We compressed the chart of accounts so the owners could review the business at a high level, while keeping the detail the bookkeeping needed day to day. That simplified data entry, cut the company's reliance on outside help, and sped up its tax filings and compliance reports.
A consumer lending company operating across the continental U.S. had 75 entities, each with its own finances and tax planning. Money moved between the entities every day. The owners needed enough working capital to keep lending, and a clear view of where cash was going, so they could make good decisions about growth.
A crude oil transport company was growing fast. The owners had to keep enough cash on hand to reward drivers and keep the fleet and staff running through slow periods. Every run ticket and invoice had to be processed quickly and without mistakes, and every growth decision, like adding company drivers, dispatchers or owner-operators, had to stay profitable.
We set up real-time, in-cab submission of run tickets. Drivers sent tickets straight from the truck, which sped up invoicing and gave the owners a clear measure of each driver's performance. We also tied driver incentives to run tickets, which rewarded high-production weeks.
A retail company selling direct to consumers was carrying too many SKUs. Products weren't merchandised well across collections, and sizing, pricing and ordering were inconsistent, which drove up returns. Sales, customer service, design and supply chain each worked on their own.
We helped the company move to a new cloud-based system for sales, CRM, production and supply chain, connected it to an updated accounting system, and improved the website.
A professional services firm struggled with client billing and slow administrative and accounting routines, which dragged out every month-end close. It paid outside consultants to handle reconciliations, including payroll, cleanup from an earlier software migration, and federal tax credit calculations. Extra steps slowed down receivables, payables and payroll, and led to errors.
We started with a feasibility study, interviewing employees, outside consultants and leadership. Then we:
The owner of a luxury vacation rental business couldn't get timely, consistent information on bookings and financial performance across his properties. His reservation software, accounting system and property management tools didn't talk to each other, and he had little visibility into purchase approvals, owner deliverables and open action items.
We connected the reservation software to the accounting system and built a real-time dashboard in a project management tool. It showed rental activity and key numbers for every property side by side, worked on his phone, and tracked past, present and future cash coming in and going out.
A publicly traded company was closing an existing operation and launching a new data encryption business. At the same time, it had to move to a new accounting system in the middle of an audit, switch audit firms, set up payroll for a fast-growing team, and keep meeting SEC and FINRA reporting requirements. Sensitive financial data had to reach the right people securely.
We set up a cloud-based filing system built for auditor access, tax preparation, investor documents, patent filings and more. It supported:
The first conversation is free and confidential. Tell us what's going on, and we'll tell you where we'd start.
Call or text (512) 996-5845This firm is not a CPA firm, and its services are not regulated by the Texas State Board of Public Accountancy.